How to Do More With Content Creation Tools – PowerPoint (Part 1)

Videos can be helpful for any aspect of your business, from new employee onboarding to corporate communications. What many people don’t realize is that you can create video files with a program you likely already have on your computer—Microsoft PowerPoint.

Many believe that PowerPoint is only useful for creating slides for a presentation. However, it can do much more than that. One of the most beneficial purposes is creating a video file from PowerPoint using voiceover slides. However, this presents a challenge when it comes to video creation.  PowerPoint creates a .WMV file, which is incompatible with iPhones and iPads. This can be confusing for users. To avoid this issue, you have the option of exporting your .WMV files to a video platform that will encode the video into the appropriate format.

Check out these steps for creating your video file from PowerPoint using voiceover slides:

1. First, open your completed PowerPoint slide deck. With the first slide selected, click the “Insert” tab at the top and locate the “Media” option on the far right.

2. Here you will see a button for “Audio.” Click this icon and chose “Record Audio” from the drop-down menu.

3. Next, the “Record Sound” dialog box will open. This is where you will record your audio for that slide. Click the red circle button and your recording will begin. Read your script or provide the voiceover audio for that slide. Once finished, click the blue square button.

4. Your audio has been recorded. Click the “OK” button. A speaker icon will now appear on your slide. Depending on how long your audio recording lasted, this icon can take a few minutes to appear. This will eventually show that your audio recording is embedded in that slide. Please note that this icon will appear in your final exported video. If you do not want it to be seen, right click the icon and select “Send to Back.” Then, drag the icon behind either a graphic, text box, or anything on the slide that will “hide” the icon.

5. Continue this process for all of your remaining slides. Once finished, click “File” and “Save As.” In the “Save As Type” drop down menu, select the Windows Media Video option.

6. Your video is now being saved. This process can take a few minutes, depending on how much audio or slides there are in the presentation. At the bottom of the PowerPoint window, there will be a status bar that will show how long until the video is created.

There you have it!  A quick and easy way to create a .WMV file using PowerPoint and voiceover slides.  There are platforms that will allow you to upload your .WMV file and encode it to a format that is compatible with iOS devices. Next time, we’ll discuss some creative distribution options for Microsoft PowerPoint. Stay tuned!

What do you think? What are some additional benefits for video files in PowerPoint from video slides?

You can utilize PowerPoint video in your eLearning programs. Find out more by registering for our free webinar http://kzoelearning.eventbrite.com/.

6 Comments

  • Harmony July 14, 2012 at 1:41 pm Reply

    Thank you for this tip. I do have a problem, my PowerPoint is 2003, it does not have the same feature for Save as Windows Media Video. Any suggestions? Thanks.

    • Andrew Hauser July 16, 2012 at 9:44 am Reply

      Harmony, thank you for your question. Natively baked into PowerPoint 2003, the user does not have the ability to Save As a Windows Media Video. There is software available that can do this for you. For instance, here is one that has a Free Version — albeit, a little stripped down of features. (http://www.leawo.com/powerpoint-video-converter/free-pro-comparison.html). Another option, which may take more time and is a bit more advanced, is to use Windows Movie Maker. You could save your slides as JPEGS (picture files) and import them into Windows Movie Maker and compile your video that way.

      • Richard August 4, 2012 at 7:22 am Reply

        Hi
        i have recently tried out the following applications when doing my Masters Project. They are very good. They will convert your powerpoint into several formasts such as Flash. They both have free 30 day trial. Try them you will be impressed. Movie maker route can work but its a long process and you will lose your formats and embeded media.

        Richard

        Wondershare PPT2Flash Pro

        http://www.sameshow.com/powerpoint-to-flash-pro.html

        ispring Pro

        http://www.ispringsolutions.com/

        • Andrew Hauser August 6, 2012 at 9:27 am Reply

          Thanks for the reply Richard. I have used the Wondershare program in the past and was very impressed by it’s ease of use. I have not yet used ispring Pro but – by the looks of it – seems very intuitive. I will most certainly check it out. Keep the great tips coming!

  • Gopa Chatterjee August 3, 2012 at 3:58 am Reply

    Hi Andrew,Thank you for this tutorial. I want to use STAMP (subtitling text add in for Microsoft PowerPoint). I have downloaded that functionality, but don’t know where I can find this add in within Ms PowerPoint 2010…. Can you help me in this?
    Thanks.

    • Andrew Hauser August 3, 2012 at 9:54 am Reply

      Gopa, the STAMP plugin can be extremely useful for creating caption files. First, determine whether you have downloaded the correct version keeping in mind there is a version for 32 bit machines and a version for 64 bit machines. Once installed, open PowerPoint and navigate to the File tab and then click Options. The ‘PowerPoint Options’ window will open. Click the option on the left menu bar titled ‘Add-Ins’. If STAMP installed correctly, you will see it under the ‘Active Application Add-ins’ heading. Now, add a video or even recorded audio (described in this post) to your slides. Once you select (by clicking) either of these in your slide, a new tab will appear at the top called ‘Playback’. Here is where you will find your options for Adding Captions using the STAMP plugin! Hope this helps!!

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